Oakington and Westwick Parish Council
MINUTES of meeting of the Parish Council held on 4 APRIL 2011 at the Sports Pavilion, Queens Way, Oakington at 7.30pm.
Mr P Harradine, Mr D Reeves (Chairman), Mrs J Grove, Mrs A Christie, Mr L Navarro, Coun D Jenkins (CCC) Coun S Gymer (CCC), Coun T Wotherspoon (SCDC), Coun L Harford (SCDC), Coun S Edwards (SCDC), the Clerk and 10 members of the public.
52.1 Mr M Barnett, Mrs J Mowatt & Mr J Bailey.
53.1 The Minutes of the meeting of 7th March 2011were approved and then signed by the Chairman.
55.1 Church View – Mr Darkin informed the Council that the sale of No. 21 Church View had been stopped by the buyer’s solicitors due to a dispute over Bridleway No.8.
According a pen drawn line on the definitive OS map the Bridleway cuts through the properties of 20,21& 22 Church View. He had evidence to prove this is incorrect.
CCC had informed him that an application to ‘extinguish’ the Bridleway needs to be made to resolve this. The cost of advertising this would be approx £800. Steven Thoday, Access Team had today agreed that CCC would pay for the advert.
Mr Abraham of 22 Church View also has a letter from CCC confirming that they know the definitive map is incorrect.
55.2 Mr Leadley congratulated the Council on its choice of new grass cutting contractor who had done a good job so far.
He sought clarification on the issue of dogs on the Recreation Ground. (Discussed under item 11/61.)
Another resident suggested that the Rec needed to be fenced in some areas to prevent dogs from going on it and asked that the ‘rough area’ behind the cemetery is cut shorter to make it easier to clear up dog waste.
55.3 A resident reported that cars continue to be parked on the blind bend in Longstanton Rd forcing vehicles on the ‘wrong’ side of the road causing several near misses. He suggested that yellow lines are needed. Agreed to put on agenda for May meeting.
55.4 The recently filled potholes in Mill Road are already breaking up.
55.5 Another resident sought clarification of the airfield road situation (Discussed under item 11/58.) She also expressed willingness to help the Council.
56.1 Written report was circulated at the meeting.
Coun Gymer outlined the key issues mainly resulting from budget reductions.
It is recommended that Parish Councils consult with residents on what any S106 monies should be spent on.
57.1 Written reports from Couns Harford and Wotherspoon had been circulated prior to the meeting.
Coun Harford was pleased to report that the Parish Council had received a £12,000 grant towards the new play area.
No issues were raised with any district councillors.
58.1 Item Ref 38.1 Allotments – Stephen Conrad, CCC had informed the Chairman that he is prepared to offer a one acre plot adjacent to Mansell Farm on a leasehold basis but is not ‘comfortable’ about releasing the land on Dry Drayton Road. The Chairman had sought clarification as to the reason why this land could not be made available for allotments but had received no response to date. Coun Gymer offered to follow this up and to ask for a reply before the APM on 27th April. Noted that it could be several years before the Mansell Farm land is available.
58.2 Item Ref 38.2 Broadband speeds – Coun Navarro offered to follow up with Coun Barnett on progress regarding the possible antenna for the village.
58.3 Item Ref 38.3 Airfield Road – the Chairman outlined the background to the road issue for residents present.
The Council confirmed its most recent position is that the road should remain closed.
A gate option had been considered some time ago but was not considered viable.
Coun Gymer reported that Coun Johnstone is to rearrange the meeting originally scheduled for 1st March.
58.4 Item Ref 38.4 Tomato Farm – Coun Gymer had meet with Mr Tirrell who confirmed that he would arrange for work on the leylandii trees to be done on one of the forthcoming bank holidays.
58.5 Item Ref 38.6 Banking Arrangements – the Clerk had circulated details of various banking options with Co-op Bank Plc and Cambridge Building Society.
After some discussion, it was proposed by Coun Harradine that a new Community account should be opened with Co-op Bank Plc and £50,000 transferred into this account from the Santander deposit account. Seconded by the Chairman. All agreed. Also agreed to have the same 4 signatories with any two to sign and the Santander should remain as the principal bank.
58.6 Item Ref 43.1 Parish Plan – the Chairman had obtained some useful information from the ‘Your Community, You Decide’ DVDs. This will be circulated.
Catherine Shilton, Cambridgeshire ACRE had agreed to attend the APM on 27th April to provide more information on Parish Plans.
58.7 Item Ref 44.1 Quality Status – noted that there would be benefits to attaining QS. However, also agreed that the work required would be quite onerous for a small parish. After some discussion, it was agreed that councillors would read through the criteria and pick out 2/3 items that the Council could work to improve on.
58.8 Item Ref 45.1 Freedom of Information – Publication Scheme – draft amendments circulated prior to the meeting. Proposed by Coun Grove that the revised publication list should be adopted and published. Seconded by Coun Harradine. All agreed.
59.1 Funding - £12,000 awarded from SCDC Community Facilities grant. (applied for £30,000.)
Big Lottery bid had been unsuccessful.
WREN - £50,000 applied for. Coun Christie had met with Sarah Gosling and application amended slightly to include feedback from young people who attend Connections Bus. Outcome should be forthcoming in May.
Donarbon application for maximum of £20,000 will be submitted shortly.
Recent children’s disco had raised £272. Council agreed to cover the costs incurred by Committee. (approx £70.)
59.2 Coun Christie had consulted with owners of properties opposite new play area. Concerns expressed about car parking and potential light night visitors to the site.
60.1 Nothing new to report.
61.1 Coun Navarro had mocked up some signs. He agreed to progress this so that the signs can be installed as soon as possible.
61.2 Mr Leadley commented that there had been a reduction in dog owners using the Rec when the community newsletter headlining the ban was published. However, he felt the recent annual parish council newsletter was slightly ambiguous and had actually resulted in more dogs on the Rec! It was confirmed that dogs are officially banned from the Rec.
Coun Groves showed the Council and residents various maps, photographs and drawings clearly showing Bridleway No. 8 outside the boundaries of the Church View properties.
Mr Darkin informed the Council that he is hopeful that the matter will be resolved with the submission of the application to extinguish the bridleway but asked if a Parish Council member would attend a meeting with CCC if it becomes necessary. Coun Christie offered to support him with this. Coun Jenkins also offered to attend the meeting and will speak to the relevant officer about the issue.
63.1 the Chairman requested that councillors respond to the survey. Deadline is 10th June.
64.1Moore Stephens – 2010/11 audit papers and changes to Accounts & Audit Regulations
64.2 CCC – Street Lighting Maintenance and Energy – 1 July 11 onwards.
Proposed by Coun Navarro that Option 1 quote from Balfour Beatty for £20.05 per light should be accepted. Seconded by Coun Christie. All agreed.
64.3 Circulation
(E-mails circulated prior to meeting.)
SCDC/Parish Council Liaison meeting – 29th March
Mr A Dennis – notification of tree felling at 28 Cambridge Rd
CCC – Busway updates
Standards Committee newsletter Spring 11
SCDC – Standards Committee minutes 8 March
CCC – Cambridgeshire Library Services review
SCDC – Neighbourhood Planning and Localism, Planning Issues – copies of presentations
CPALC – New accounts & audit regulations
Mark Lloyd, CCC – 2011-12 CCC Integrated Plan
Cambridge Building Society – Council Saver accounts
CCC, Passenger Transport Services –outcome of consultation re changes to bus services
Local Council Review Spring 2011
Community Action Spring 2011
Keeping In Touch Spring 2011
SCDC – L Harford – March report
SCDC – T Wotherspoon – Jan,Feb, March report
SCDC – Parish Planning Forum notes 19 Jan 11
Standards Committee – Resignation of Parish Council Member
65.1 To consider new application:
Coun T Bygott, 9 Station Road –extensions Ref S/0454/11 (Will be considered by Planning Committee on 6 April.). No objections.
65.2 To consider application for tree work in a Conservation Area:
Mr B Baxter, 2 Vicarage Close, Ref C/11/40/074 – pruning Cedar of Lebanon due to overhanging. No objections.
65.3Decisions
Mrs I Hessey, 2A The Drift – siting of mobile home Ref S/0007/11 – approved
Mr and Mrs Stewart and Pat McCreadie, 49 High St- porch, Ref S/2177/10 - approved
Approval of outstanding invoices as follows:
CPALC – allotment training course 5.3.11 55.00
CALC-Bensch – You Community You Decide DVDs 15.00
Richmond Fellowship – weed & rubbish removal, play area 27.00
South Cambs DC – cemetery rates 1.4.11-30.9.11 40.47
Cambridge Water Plc – Pavilion water 1.10.10 – 31.3.11 51.24
Connections Bus – 8 visits 10.1.11 – 4.4.11 699.52
Brookfield Groundcare – Rec and Cemetery grass cuts 16/3&29/3 600.00
T Leadley – pavilion caretaker salary 1.3.11-31.3.11
as per timesheet submitted 152.00
L Lawrence – Clerk’s salary 8.3.11-4.4.11
40 hours @ LC2 P37 = £641.20
+ telephone allowance = £30.00
+ travel expenses = £1.80
+ refund stationery purchased from Staples = 25.75
+ refund stamps purchased from Post Office = 11.52
+ Pavilion admin - 3.5 hrs @ LC1 P23 = 36.75 747.02
Direct Debits
BT – Pavilion phone 1.3.11 – 31.5.11 53.96
British Gas Business – Pavilion gas 1.2.11-28.2.11 223.09
British Gas Business – Pavilion electricity 1.2.11-28.2.11 201.35
British Gas Business – Heatsure service agreement 34.00
It was proposed by Coun Grove and seconded by Coun Navarro that these bills be paid. Agreed. 2899.65
67.1 Mrs Ellis, High Street had offered to weed around Martyrs graves. Accepted. However, noted that she does so at her own risk.
67.2 Chestnut paling opposite MUGA had been broken.
67.3 Church footpath needs to be cleared up following work done by Community Service group.
67.4 Coun Christie will finalise the Stocks Green parking space licence.
67.5 The Chairman had sprayed the play area weeds.
67.6 Coun Edwards reported that the Government had given back the £4.5million LPSA grant so there may be funds available to apply for.
The meeting closed at 9.20pm.
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