Oakington and Westwick Parish Council
MINUTES of meeting of the Parish Council hald on 9 May 2011 at the Sports Pavilion, Queens Way, Oakington at 7.30pm
Mr P Harradine, Mr D Reeves (Chairman), Mrs J Grove, Mrs A Christie, Mr L Navarro, Mrs J Mowatt (Vice-chair), Mr J Bailey, Coun D Jenkins (CCC), Coun S Gymer (CCC), the Clerk and 4 members of the public.
The Chairman presented Mr Harradine with a retiring gift on behalf of the parish. He was thanked for his 20+ years service as a councillor.
68.1 Coun T Wotherspoon (SCDC), Coun L Harford (SCDC) and Mr M Barnett.
69.1 Coun D Reeves was proposed as Chair by Coun Grove, seconded by Coun Harradine. There were no other nominations. All agreed.
70.1 Coun Reeves signed the declaration, countersigned by Clerk.
71.1 The Minutes of the meeting of 4th April 2011 were approved and then signed by the Chairman.
72.1 None.
73.1 Coun J Mowatt was proposed by the Chairman, seconded by Coun Grove. There were no other nominations. All agreed.
74.1 The following officers were appointed for 2011/12:
Play Area Committee – Coun Christie
Oakington Charities – Couns Grove & Bailey
Responsible Financial Officer – Clerk
Connections Bus – Coun Navarro
Pavilion Committee – Coun Mowatt + 1 other (TBA)
School Governor – Coun Christie
Cemetery/Play Area checks – Coun Grove
75.1 Mr Abrahams reported there is a large collapsed tent in the field near Gatehouse Road. Coun Gymer will report this.
75.2 Mr Abrahams reported the new culvert along permissive footpath has been vandalised and timbers thrown into the brook. Coun Grove will report this to Sarah Shepherd, CCC.
None received. (Coun Jenkins confirmed after the meeting that it had been emailed.)
The following issues were raised with Couns Jenkins and Gymer:
·Potholes in Orchard Way and Queens Way
·Tomato Farm trees – Coun Gymer will ask Highways to send second chase letter for the work to be done at end of May
·Airfield Road – Coun Gymer will forward suggested meeting dates to the Chairman.
(Couns Jenkins and Gymer left the meeting at this point.)
None received.
78.1 Item Ref 58.1 Allotments – the Chairman had emailed Stephen Conrad, CCC informing him that the Parish Council would be formally asking SCDC to compulsorily purchase allotment land from CCC as agreed at the Annual Parish Meeting held on 27th April.
78.2 Item Ref 58.2 Broadband speeds – Coun Navarro had not had a response from Coun Barnett regarding possible antenna for the village. He will follow this up.
78.3 Item Ref 58.3 Airfield Road – meeting to be arranged to discuss options.
78.4 Item Ref 58.5 Banking arrangements – agreed to have 4 signatories on each bank account following the resignation of Coun Harradine. New mandate was signed at the end of the meeting.
78.5 Item Ref 58.6 Parish Plan – due to the number of councillor vacancies at present it was agreed to defer the decision on starting a Parish Plan until the September meeting. Noted that two parish councillors would be needed on steering group.
78.6 Item Ref 58.7 Quality Status – noted Council is keen to progress. However, agreed to review again at September meeting when (hopefully) a full cohort in place.
78.7 Item Ref 62.1 Bridleway, Church View – letter received from Steven Thoday, CCC Access Team advising of intention to extinguish Public Bridleway No 8 on the grounds that it is not needed for public use. He confirmed that the Bridleway had been erroneously added to the Definitive map.
Noted the Council fully supports the intention and the Chairman will write to confirm this.
79.1 Guided Busway – Coun Gymer had agreed to provide a breakdown of costs
79.2 ‘Slow Horses’ sign on airfield road – the Chairman will discuss this at the planned airfield road meeting.
79.3 Village sign land – Coun Christie offered to look into having this registered as parish land.
79.4 The Clerk confirmed that insurance cover is in place for Pavilion social lets.
80.1 The Chairman read out a letter received from Mr A Moss regarding traffic problems caused by cars being parked (legally) in Cambridge Road outside Forge End properties. This prompted a lengthy discussion.
The Council agreed to speak to the new PCSO and CCC Highways Dept re the possibility of yellow lines. The Chairman will also write to Forge End residents asking them to park off the highway.
81.1 Nothing new to report.
82.1 MUGA – due to an illegal scaling of fence and subsequent injury to one of the perpetrators a new lock and set of keys had to be purchased at a cost of £135. Coun Mowatt will raise issue at next Pavilion meeting as there have been several incidents of young people scaling the fence.
82.2 N&C Glass had measured cracked pane of glass in hall door. Quote awaited. Agreed the Clerk could arrange replacement.
82.3 Mr Darling had kindly donated a washing machine for use by archaeologists. A quote for electrical installation had been received from A J Miller Electrical for £260.29 + VAT. Noted that the Ref’s changing room does not meet the current electrical standard (17th Edition.) After some discussion, it was proposed by Coun Mowatt and seconded by Coun Christie that the Council should pay for the cost of electrics and plumbing and also for installation of a tap so that a pressure-washer can be used for cleaning changing rooms. All agreed.
83.1 Agreed that the sample signs on display are suitable.
Proposed by the Chairman and seconded by Coun Mowatt that Coun Navarro should be given delegated authority to purchase signs at a maximum cost of £600.
83.2 Coun Mowatt reported that a children’s football team is being formed in the village. The Council welcomed this news. Agreed that a suitable pitch could be marked out near the Pavilion.
84.1 Copies of the accounts had been circulated prior to the meeting.
Proposed by Coun Navarro that the accounts should be approved, seconded by Coun Mowatt. All agreed. The Chairman and RFO signed the balance sheet, bank reconciliation, receipts and payments.
84.2 Copies of the annual return had been circulated prior to the meeting.
Proposed by Coun Bailey and seconded by Coun Christie that Sections 1 & 2 are accurate and should be signed by the Chairman and Clerk. All agreed.
The audit notice is being displayed.
The internal audit will be undertaken by LGS Services during week commencing 16th May.
85.1 The Clerk had obtained 3 quotes for 2011/12:
AON (existing insurer) - £3302.31
Norris & Fisher (Ansvar) - £2306.13
Came & Co (Aviva) - £2802.71 (or £2662.58 for 3 year agreement.)
Full details had been circulated prior to the meeting with a comparison schedule.
Proposed by the Chairman that the Came & Co, 3 year agreement quote should be accepted including the option to defer 2012 renewal date to October. Seconded by Coun Navarro. All agreed.
86.1 Issue had been reported to Police at Histon Liaison meeting. The Chairman had also spoken to the shop owner who had willingly moved her vehicle.
87.1 (Emails circulated prior to meeting.)
Histon Neighbourhood Panel – agenda 12 April and previous meeting notes
CPALC – policy consultation – Review of Statutory Duties
CPALC – clarification on audit update
CPALC – Future of audit consultation
CPALC – Localism Bill – update
SCDC – BACS advice –first half of Precept 11/12-£17,500
CCC- copy of highway fault report re Orchard Way potholes
SCDC – Parish Liaison meeting notes 29 March
Mr A Moss – parking problems, Forge End/Cambridge Rd
CPALC – NALC Chief Executive report
CPALC – Cambs Funding alert
CPALC – Legal topic – The Equality Act 2010
Coun P Harradine – retirement letter
Connections Bus – termly report
Allianz – insurance quote
Game & Co – insurance quote
Norris & Fisher – insurance quote
CCC – Grass cutting – public rights of way
Clerks & Councils Direct May 11
87.2 CCC, Steven Thoday, Access Team – proposed extinguishment of Public Bridleway No. 8.
87.3 RosPA report on play area dated 9 April 2011 – to be circulated and placed on agenda for June meeting.
87.4 Two quotes received for the cost of hiring a digger for archaeological excavations due to start on 14th June as follows: LOC – Fordham £1040, Gavin Stearn - £1685.
The third quote had not been received. Due to the time-constraint, it was proposed by Coun Mowatt and seconded by Coun Christie that the LOC quote should be accepted. All agreed.
86.1 To consider new application:
Mr & Mrs Edwards, 8 Manor Farm Close S/0707/11 – part two-storey, part single storey front extensions. No objections.
86.2 Certificate of lawful proposed development – 11 Orchard Way - extensions
88.1 Approval of outstanding invoices as follows:
Brookfield Groundcare – Rec & cemetery grass 13.4 and 26.4 600.00
Playsafety Ltd – play area inspection 82.80
Alarm Company – annual maintenance Pavilion fire alarm system 307.20
Alarm Company – annual maintenance Pavilion security system 122.40
M Darling – refund extra keys for Rec barriers 10.00
CPALC – annual membership 2011/12 468.06
T Leadley – caretaker’s salary 1.4.11 – 30.4.11 132.00
L Lawrence – Clerk’s salary 5.4.11 – 9.5.11
50 hours LC2 P37
+ 2 hours Pavilion admin @ LC1P23 = 822.50 gross
+ phone allowance = £30.00
+ travel expenses = £1.80 663.44
HMRC – Clerk’s PAYE, employee+employer NI contribs 223.08
Came and Co – insurance 2011/12 2662.58
Direct Debits
British Gas Business – Pavilion gas 1.3.11-31.3.11 231.18
British Gas Business – Pavilion electricity 1.3.11-31.3.11 206.14
British Gas Business – Heatsure service agreement 34.00
5742.88
Cheque for £50,000 was also signed to open new Community DirectPlus account with Co-op Bank Plc as agreed at meeting held on 4th April 2011.
It was proposed by Coun Grove and seconded by Coun Mowatt that these bills be paid. All agreed.
90.1 The Chairman reported that Coun Barnett had today tendered his resignation. This leaves 3 vacancies which will be advertised this week. Two residents had expressed an interest. Co-option will be placed on June agenda provided no 10 electors write to SCDC within 14 days requesting a bye-election.
90.2 Coun Mowatt reported that Nene Housing had no objection to a gate being installed in the fence between Saxon Close and Recreation Ground. She will check with SCDC if planning permission is required. Noted that the Parish Council had objected to this when the original application was submitted.
90.3 Tree roots are protruding through public footpath between Coles Lane & Water Lane. The Clerk will report to Highways Dept.
90.4 Road tarmac in Gatehouse Road had been pushed up on to the cyclepath by Guided Bus construction vehicles. This had already been reported over a year ago but no action taken. The Chairman will contact CCC.
90.5 Coun Grove reported that the archaeologists’ site office would be arriving two weeks before the dig starts.
The meeting closed at 9.25pm
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