Oakington and Westwick Parish Council
MINUTES of meeting of the Parish Council held on 11th October 2010 at the Sports Pavilion, Queens Way, Oakington at 7.30 pm.
Mr P Harradine, Mr D Reeves (Chairman), Mrs A Christie, Mrs J Grove, Mr M Barnett, Mrs J Mowatt (Vice-chair), Mr L Navarro, Coun L Harford (SCDC) Coun D Jenkins (CCC) – first part of meeting, the Clerk and 6 members of the public.
110. Mr J Bailey, Coun S Gymer (CCC), Coun T Wotherspoon (SCDC)
111. The Minutes of the meeting of 13th September 2010 were approved and then signed by the Chairman.
112. None.
113.1 Mr Milton was permitted to hand notes to the Council on Stocks Green access including relevant extracts from Council meeting dating from 1967. (Ref Item 13 on agenda).
113.2 Mr Milton suggested that, as CCC had denied ownership of the ‘green’ on High Street, the Council should consider trying to register it with Land Registry as a village green.
Council accepted his offer to draft a letter to justify this. (November agenda).
Report had been circulated prior to the meeting.
114.1 Coun Jenkins apologised in advance for cutbacks to be announced in Comprehensive Spending Review.
114.2 Terms of reference had not yet been set for the public review on the Guided Busway. This can’t take place until after the handover to CCC.
114.3 Faulty street lighting should be reported to the free phone number on the light, quoting the lamp column number.
Coun Harford reported on the following:
115.1 Asked the Council to consider responding to the Climate Change Action Plan survey. (Deadline 15th Oct)
115.2 Asked the Council to consider signing up to the Sustainable Parish Energy Partnership. (Some local parishes had already done so.) It is not prescriptive and there are some useful ideas on SCDC website.
115.3 She had undertaken some research on S106 monies and handed round some information and a copy of a relevant extract from SCDC website.
115.4 The main database at SCDC has the correct address details for the Council. However, it is possible that some departments are still keeping their own databases. The Clerk will inform Coun Harford if any more correspondence is received addressed to Oakington and Westwick in the village name field.
115.5 Nothing new to report regarding the national Housing Revenue Account debt.
116.1 Item Ref 94.1 Station Road Ditch – ditch had now been dug out.
The effect on drainage will be monitored. (The Chairman is to produce a drainage plan for the whole village).
116.2 Item Ref 94.2 Tomato Farm Leylandii – had still not been dealt with.
116.3 Item Ref 94.3 Cemetery Hedge – the Chairman will complete the paling work this week.
116.4 Item Ref 94.5 Ivy Removal from Rec trees – quote Town and Country for £250 +VAT was accepted. (Removal 18”of ivy from base of 17 poplars and 2 willows.)
116.5 Item Ref 96.1 Broadband Speeds – Coun Barnett will contact BT regarding the Histon exchange and Virgin Media regarding cabling.
116.6 Item Ref 103.1 Biking/Walking to School Initiative – Coun Harford had passed on the request for improvements to the Water Lane footway to Coun Gymer.
116.7 Item Ref 104.1 Richmond Fellowship/Refresh – Coun Christie will invite Lynn McAulay to speak about Refresh at the November meeting.
116.8 Item Ref 105.1 Training – Coun Mowatt is to do some ICT training in Jan/Feb.
116.8 Item Ref 109.2 Mansell Wood Tree Works – Sarah Shepherd,CCC Estates Management had confirmed that the ‘tunnel’ of trees along public footpath would not be removed as part of these works.
117. Coun Christie reported that work is progressing on the funding applications.
118.1 VAT- HMRC had not yet responded to the request for further clarification on how to deal with future VAT reclaims in respect of hire for ‘social’ lets.
118.2 MUGA Maintenance – the Chairman, Clerk and Pavilion caretaker are meeting with Mr Foster, DOE Sports on 12th October to discuss maintenance.
119.1 Signs – Coun Barnett circulated some examples of suggested sign wording.
He will obtain draft design details and hopefully prices for the November meeting.
119.2 Dog bins – Stuart Harwood-Clark, SCDC Environment Operations Manager had informed the Clerk that a supervisor would visit the sites suggested for location of dog bins. (Near start of permissive footpath alongside the cemetery and at Mill Road bus shelter public footpath).
Coun Harford reported that if SCDC turns down the request, the Council could consider buying bins (Approx £250 each) and paying SCDC to empty at a charge of £4/£5 per week.
Coun Groves reported that a member of the public had suggested asking a local vet to sponsor a bin in return for advertising on it.
120. A draft of the revised specification had been circulated prior to the meeting.
A couple of minor amendments were suggested and agreed. The specification was then approved.
Coun Barnett offered to deal with contractor tender process.
121.The Chairman had informed Peter Honeycomb, CCC of the preferred location of the land near the garden centre.
Coun Christie had attended the Oakington Allotment Society AGM. It had been agreed to form a working party to liaise with the Council on an allotment project.
Coun Grove will discuss the possibility of a community orchard at the next tree warden meeting.
122. A letter had been received from Naomi Young, resident of no. 45 Water Lane
requesting permission to park behind her house on the land owned by the Council, known as Stocks Green.
She had also provided a Land Registry extract indicating a right of access to her property across Stocks Green.
The Chairman had undertaken a great deal of research regarding Stocks Green and outlined the history to the Council.
After some discussion, it was proposed by the Chairman that the owner of No. 45 Water Lane should be permitted to park her car on Stocks Green subject to conditions of a licence. (Details and fee to be set at a later date). Seconded by Coun Grove. All agreed.
Coun Christie offered to look into licence wording and report back at the November meeting.
123. The Council voted for Patricia Awbery-Maskell, Sawston PC.
124. The Clerk reported that the notice board at the crossroads is in a very poor condition. Agreed it should be removed.
Noted this is not the best site for a notice board.
The Chairman had spoken to the shop owners about locating one near the shop and awaits a response.
The bus shelter site on junction of High Street/Water Lane was also suggested.
The Clerk will research types available and prices.
125. This is to be a joint Community Association/PSA event this year.
Coun Mowatt reported that the PSA has public liability insurance.
Agreed that Coun Mowatt should be given delegated power to give permission for the Recreation Ground to be used providing she sees documentary evidence of their insurance cover.
126.1 Email from Lt Col von Merveldt, The Rifles – 2 representatives will attend Remembrance service on Sunday 14th November to lay a wreath at war memorial in respect of Rifleman Andrew Fentiman.
126.2 CCC Rights of Way Team – creation of new public bridleway in Oakington and Westwick.
126.3 CPALC – request for information from Parish Council in order to establish a rating that will be available on CPALC website. Agreed the Chairman would contact CPALC for clarification on this before providing the details requested.
126.4 Circulation (majority circulated by email prior to meeting)
Histon Neighbourhood Panel Meeting – 12 October
NALC – Code of Practice on Local Authority Publicity
County Councillors’ Report September 10
CPALC – Membership News 2010-11 and AGM Agenda 13 Nov 10
Community Action – Autumn 2010
Applications:
The Chairman declared an interest regarding item 127.1 as he lives in The Drift.
127.1 Mrs I Hessey, 2A The Drift,– siting of mobile home Ref S/0365/10/F – no objections.
Decisions:
127.2 Mr H Hancock, 9 Cambridge Road – extensions Ref S/1102/10/F -approved
19. BILLS FOR PAYMENT:
128. Approval of outstanding accounts as follows:
Cambridge Water Plc – Pavilion water 1.4.10-30.9.10 83.01
BT – Pavilion phone 1.9.10- 30.11.10 59.93
(Agreed to set up direct debit for future payments to avoid £9
payment processing fee each quarter).
D Reeves – refund of wire, fence posts and concrete for cemetery hedge paling 62.50
Oakington Community Association – contribution to community
newsletter costs 200.00
T Leadley – Pavilion caretaker salary 1.9.10-30.9.10
(15 hours as per timesheet) 120.00
L Lawrence – Clerk’s salary 14.9.10 – 11.10.10
40 hours @ LC2 P37 = £641.20
+ Telephone allowance = £30.00
+ Travel expenses = £1.80
+ Refund toner = £41.53
+ Refund stationery = £4.05
+ Refund stamps = £11.52
+ Pavilion admin (6.5 hours @ LC1 P23) = £68.25 798.35
Direct Debits
British Gas Business – HeatSure service agreement, Pavilion boiler 33.29
1357.08
It was proposed by Coun Grove and seconded by Coun Christie that these bills should be paid. Agreed.
129.1 Overhanging bushes at The Limes,Longstanton Road will be reported to Highways Dept.
129.2 Coun Barnett asked for items for the community newsletter to be submitted via the website. (www.localjournal.co.uk)
129.3 A member of the public had requested ‘Slow Horses’ sign in Longstanton Road (November agenda).
129.4 Vegetation/grass on footway in Water Lane alongside horse field needs to be completely cut back as it is virtually impossible to walk on it at present. Coun Harford offered to look into responsibility for dealing with this.
129.5 Cars are being parked in new lay-by near Guided Busway and cyclists then biking along the track.
129.6 A member of the public had enquired about holding a youth club in Pavilion. Referred to Pavilion Committee.
129.7 Coun Grove reported that our archaeological dig was featured as a test case in an article in Sunday’s Observer regarding the ethics of exhuming human remains. (Ethics also featured on the front page of the British Archaeology magazine.)
129.8 Coun Mowatt requested that Village Day 2011 be put on the November agenda.
129.9 Coun Mowatt reported that people can vote on the BT Infinity website for faster Broadband speeds. (www.racetoinfinity.bt.com)
129.10 Oakington signs are missing from A14 junction.
129.11 Request for Airfield Road on November agenda.
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