Oakington and Westwick Parish Council
MINUTES of meeting of the Parish Council held on 14th NOVEMBER 2011 at the Sports Pavilion, Queens Way, Oakington at 7.30pm
Mr D Reeves (Chairman), Mrs J Grove, Mr L Navarro, Mrs A Christie, Mrs J Mowatt (Vice chair), Coun S Edwards (SCDC & PC), Coun D Jenkins, CCC (part meeting,) the Clerk and 4 members of the public.
166.1 Dr G Butlin, Mr J Bailey, Mrs J Mowatt (late arrival), Mr S Edwards (late arrival), Coun L Harford (SCDC), Coun S Gymer (CCC) & PCSO C Whiteman
167.1 The Minutes of the meetings held on 10th & 17th October were approved and then signed by the Chairman.
168.1 None.
169.1 Overgrown ivy on church footpath partially obstructing footpath. (Chairman will cut back.)
169.2 Overgrown tree in Westwick obscuring streetlight. Hedge also needs to be cut back as overhanging footway. (Clerk had already reported issues to CCC. Coun Jenkins offered to follow up.)
170/1. Apologies received. Noted that a new telephone number is available for reporting non-emergency crimes - 101
Written report circulated prior to meeting.
171.1 The Chairman thanked Coun Jenkins for raising a question at Cabinet meeting re cost of advertising parish council funded traffic management schemes.
The Chairman read out responses received on this issue from John Onslow, CCC and Andrew Lansley, MP (who had in turn written to Theresa Villiers, MP Dept for Transport.)
Coun Jenkins left the meeting at 7.40pm.
Written report circulated prior to meeting.
172.1 No additional matters raised for district councillors.
173.1 Item Ref 152.1 Allotments – Chairman to attend a meeting with Robert Smyth, County Farms & Coun Jenkins on 15th November regarding the potential allotment land at Mansell Farm.
Chairman had also written to Paul Kitson, HCA re potential allotments on airfield land.
173.2 Item Ref 152.3 Tomato Farm trees – Chris Bradley, SCDC Enforcement Officer had spoken to the owner on 20th Oct who agreed to cut leylandii back and clear up afterwards. Noted that work had not yet been done. Coun Harford had asked CCC Highways to look into.
173.3 Item Ref 152.4 Yellow Lines, Longstanton Road – awaiting date from CCC.
173.4 Item Ref 152.5 Emergency Planning – Chairman to attend next Community Association meeting to discuss further and hopefully develop a plan of action.
Coun Navarro offered to attend meeting too.
173.5 Item Ref 152.6 Spinney, Church View – CCC had been unable to find documentary confirmation of the area known locally as the ‘Spinney’. The Chairman outlined where the airfield boundary lies in Mill Road/Church View.
173.6 Item Ref 152.7 Broadband Speeds – BT had indicated that Oakington residents would not benefit from improved speeds as a result of the upgrade to Histon exchange.
173.7 Item Ref 11/2E Northstowe Consultation response – had been submitted before deadline and copy posted on website. Chairman to attend Northstowe Parish Forum meeting on 16th November.
173.8 Item Ref 159.1 Diamond Jubilee mugs – opted for Design 2 (traditional) in bone china at cost of £2.95 each (for between 108 and 216 mugs.) Agreed to buy for each child on primary school role plus pre-school children. Additional mugs to be offered for sale to Oakington residents. Clerk will check deadline for orders.
173.8 Item Ref 160.1 Village sign land – Chairman had submitted application to register land as a village green. However, CCC had queried some of the details relating to usage for recreational purposes. Chairman had responded with further information.
(Coun Mowatt arrived at 8.05pm. Coun Edwards at 8.10pm)
174.1 To approve contractor – Play Area Committee had circulated a report detailing design process, objectives, how each contractor were rated and reasons for the recommendation of Kompan Ltd as the preferred contractor.
There was no comments/concerns raised about the process or the preferred contractor.
Proposed by Chairman that the Parish Council should accept the Kompan Ltd quotation for the new play area. Seconded by Coun Mowatt. All agreed.
174.2 To consider underwriting funding shortfall pending outcome of grant application to Amey Cespa – Coun Christie reported that the outcome of the grant application for a maximum of £20,000 would not be known until January.
Kompan had reduced original quote from £120,000 to £95,000 providing the contract is agreed in November. (This does not include the cost of trees/hedge planting.)
Current funding is approx £80,000.
A lengthy discussion took place on funding.
Proposed by Coun Mowatt that the Parish Council should underwrite the potential funding shortfall up to a maximum of £15,000 on the basis of an interest free loan. Seconded by Coun Edwards. All agreed.
Play Area Committee to discuss invoicing process with Kompan and grant claim procedure with WREN to ensure sufficient funding in place when required.
174.3 Agreed that Play Area Committee could display a list of business funders on the notice board. Committee to send letters of thanks to donators.
174.4 Agreed that the old rocking horse could be assessed by Wicksteed at cost of £45.
175.1 Football pitches – various interested parties had met to look at placement of potential new pitches. A plan had been circulated prior to the meeting. Concluded that if proposed community orchard is located elsewhere all 3 pitches would fit on the Recreation Ground with no effect on the new play area site. Noted it would also be possible to fit in a cricket pitch if required at a later date.
175.2 Management Committee – Chairman reported that the Pavilion Management Committee is to arrange a meeting with the Parish Council as it is considering applying for charity status.
176.1 Coun Butlin had reported on progress prior to the meeting and suggested an initial public meeting is arranged for Sat 4th Feb.
The Chairman will discuss Parish Plan with Community Association.
Noted it is important to make it clear that this will be a community project, not Parish Council.
177.1 Website – the Chairman had started looking into this.
Coun Mowatt reported that Mat Barnett is keen offer his assistance in setting up a website.
Agreed that a village website would be preferred option with a separate parish council section.
178.1 Suggested area for orchard had been discussed under item 175.1.
Proposed by Coun Edwards that the location for the orchard should be at the far side of the grass area behind the cemetery. Seconded by Coun Christie. All agreed.
178.2 Proposed by Coun Edwards that a working party should be set up with delegated authority to spend the awarded Community Chest grant on trees before the end of the year. Seconded by Coun Mowatt. All agreed.
The Chairman offered to join working party.
179.1 To consider proceeding with volunteer scheme – noted that the scheme would require a huge commitment and would need several more trained volunteers to make it viable.
General consensus that winter maintenance is a county council responsibility.
After some discussion, decided not to proceed with the scheme.
180.1 Agreed to produce and distribute a parish council newsletter in January. Chairman will draft and circulate for comment.
(Emails circulated prior to meeting.)
L Harford – SCDC Report Oct 11
D Jenkins – CCC Report Oct 11
Clerks & Councils Direct – Nov 11
CPALC AGM – 3 Dec 11 – Chairman to attend
A Lansley, MP – copy of letter to Theresa Villiers MP re advertising costs for yellow lines
SCDC Democratic Services Survey
CRIF event – 15 Nov. Coun Navarro to attend.
S Taylor – dog fouling Lambs Cross bridleway. Reported to CCC Rights of Way.
CPALC – Localism update
SCDC – LDF – Strategic Housing Land Availability Assessment – Publication list of sites
CPALC – Training courses
CPALC – 2012 Small Grants for celebrations & events
CPALC – PAYE – appeals against 2010-11 penalty notices
SCDC – Out of hours contacts list
SCDC – Transport Modelling Workshop 30th Nov
Came & Co – Parish Matters Autumn 11
Magpas – Yesteryear Road Run 2012
CCC- Cambs & Peterborough Minerals & Waste Site Specific Proposals Plan – Inspector’s Report
Michael Williamson – CPALC District Committee meeting, 22 Nov – Chairman to attend
CCC – footway resurfacing works in Holme Close, starting 14th Nov
CCC – New Community Pathways website
CWSP – A14 drainage works survey commencing 14 Nov. (Due to be completed 7th Feb.)
SCDC – decorations for SCDC Christmas tree – forwarded to school & pre-school.
Coun T Wotherspoon – Localism Bill update
Cambs ACRE – CFRS Community Champions – Coun Mowatt offered to undertake training to become a Community Champion.
Barkers Bakery Ltd - £200 donation towards play area equipment
D & M Chapman - £100 donation towards play area equipment
CCC – Cambridgeshire Future Transport – Franchise Pilots
182.1 Consider new application – BT Openreach – installation of Broadband cabinet opp 1 Dry Drayton Rd. Ref S/1989/11 – no objections.
182.2 Consider application for tree works in a conservation area. S Rendell, 57 Water Lane Ref C/11/40/74 – removal of 1 eucalyptus & 1 oak.
(Coun Edwards declared a personal interest as applicant is a friend.)
No objections to removal of eucalyptus. However, agreed to respond that there is no adequate justification for removal of oak.
183.1 Approval of outstanding accounts as follows:
Brookfield Groundcare – grass cutting Oct 11 600.00
SLCC Enterprises Ltd – Cemetery Management course 16 Nov 114.00
Cambridge Water Plc – Pavilion water 1.4.11-30.9.11 130.60
D Reeves – refund Round-Up, Rec 16.58
T Leadley – Pavilion caretaker salary 1.10.11-31.10.11.2011 178.00
L Lawrence – Clerk’s salary 11.10.11-14.11.11 – £670.86
Telephone allowance - £30.00
Travel expenses - £4.21
Stamps - £10.80 715.87
HMRC – Clerk’s PAYE, employee and employer NI contribs 249.58
Direct Debits
British Gas Business – Pavilion Gas 1.9.11-30.9.11 64.17
British Gas Business – Pavilion Electricity 1.9.11-30.9.11 103.59
2172.39
Proposed by Coun Mowatt and seconded by Coun Grove that these bills be paid.
Agreed.
The meeting closed at 9.10pm
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