Oakington and Westwick Parish Council
MINUTES of meeting of the Parish Council held 12 SEPTEMBER 2011 at the Sports Pavilion, Queens Way, Oakington at 7.30pm
Mr D Reeves (Chairman), Mrs J Grove, Mr L Navarro, Mr J Bailey, Mrs J Mowatt (Vice chair), Dr G Butlin, Coun D Jenkins (CCC), Coun S Gymer, CCC (arrived towards end of meeting), the Clerk and 6 members of the public.
126.1 Coun S Edwards, Mrs A Christie, Coun L Harford (SCDC)
127.1 The Minutes of the meeting of 11th July 2011 were approved and then signed by the Chairman.
128.1 None.
129.1 Mrs Graves reported overhanging bushes in Water Lane and an ash tree in Westwick on land owned by Mr Bull.
129.2 A resident commented that bins located near bus shelters are not being regularly emptied by SCDC.
129.3 Drains at crossroads are blocked. (Chairman had reported flooding issues to Highways.)
129.4 A resident had reported that pond is in need of clearing. (Chairman will speak to Pat Matthews, SCDC.)
Written report circulated prior to meeting.
130.1. Coun Jenkins had highlighted broadband issues in Oakington and Orchard Park at cabinet meeting. CCC is to invest £20million in improving speeds. BT is also looking into upgrading Histon exchange.
Written report circulated prior to meeting.
Couns Harford and Edwards had sent apologies. Coun Wotherspoon did not attend.
132.1 Item Ref 118.1 Allotments – Chairman had circulated his email to Stephen Conrad re lack of resolution. If no response within 14 days, agreed he should submit formal complaint. Also agreed that Coun Bailey would speak to Mr Koehler (Chairman, Allotment Society) re Parish Council leasing some of the land currently used as pony paddock.
132.2 Item Ref 118.2 Airfield Road – Email from CCC re minor highway improvement bid for access restriction. Proposed by Coun Mowatt, seconded by Coun Navarro that an application should be made for speed reduction measures (namely speed humps) and the Parish Council should contribute £1 per person listed on electoral role. All agreed.
Noted Chairman had asked Paul Kitson, HCA to ascertain who currently owns the airfield land.
132.3 Item Ref 118.3 Tomato Farm – noted that leylandii had been partially cut back. But debris left along verge and 2 streetlights and 1direction sign are still obscured. Coun Gymer will follow up on this. Noted that original planning consent stated that hawthorn hedge was to be planted on boundary. Clerk to check if this condition can still be enforced.
132.4 Item Ref 118.4 Parking Issues update – responses to consultation letters had been analysed
Forge End/Cambridge Road – consensus that no action required. (One respondent totally opposed to yellow lines.)
Longstanton Road – majority of respondents in favour of yellow lines alongside the ‘new’ stretch of footway on blind bind. But, not near shops or pond.
Proposed by Chairman that Parish Council should request double yellow lines immediately adjacent to ‘new’ footway in Longstanton Road. Seconded Coun Mowatt. All agreed. Noted that cost would be approx £500 and Highways Dept would need to consult with Police before proceeding.
132.5 Item Ref 118.7 Speed Stickers – 120 bin stickers had been received. Couns Mowatt and Grove kindly offered to distribute in Cambridge Rd, Longstanton Rd and Station Road, Westwick.
132.6 Item Ref 118.8 Emergency Planning – Chairman had spoken to Keith Bate, Chairman Community Association. He agreed to take this to next CA meeting for further discussion.
132.7 Item Ref 118.9 Spinney, Church View – HCA have included this area in Northstowe boundary. Chairman made it clear at the Northstowe forum meeting that the spinney is not part of airfield land. (He will also inform Ed Durrant, SCDC.) Noted that current Joint Promoters plans show an access road to Northstowe via Mill Road.
132.8 Item Ref 115.1 Javelin Broadband – agreed to defer further discussions with Javelin until further information is received re CCC broadband funding/upgrade of Histon exchange.
133.1 Grant application to WREN for £50,000 had been successful. (Cheque for £5500.00 raised re 11% third party contribution.)
Door to door collections had raised approx £1,800.
Agreed that plans should be looked at again at October meeting.
134.1 Two broken roof tiles had been replaced. Noted that gullies need re-pointing. (on Pavilion Committee agenda.)
134.2 Coun Grove had requested a second notice board for use by village clubs, societies etc. Noted this is a matter for Pavilion Committee. Coun Mowatt will raise at next meeting.
135.1 Chairman gave an overview of the process. Noted that this would be a community led plan initiated by two/three members of the Parish Council. The aim would be to involve everyone in the community, map out services and facilities currently available and discover what issues and opportunities people feel need addressing. Agreed to circulate the toolkit provided by Cambs ACRE. The Chairman asked members to consider if they want to progress this further.
136.1 Chairman read out some of the criteria.
Noted that the Council does not currently meet the electoral mandate of at least two thirds elected members. Therefore, accreditation can’t be attained until after 2014 parish elections. However, agreed that it would be beneficial to work towards QS as this would link in with a Parish Plan. The Chairman will circulate the criteria so that councillors can consider what would be required to meet the mandatory standards.
(To be placed on agenda for October meeting with 20 mins allocated.)
137.1 Coun Edwards had emailed some background information prior to the meeting.
Agreed in principle to establish a Community Orchard subject to further information on viability and proposed location on Recreation Ground.
138.1 Proposed by Chairman to ask SCDC to install both textile/shoe and media recycling banks at far end of Pavilion car park for a 6 month trial period. Seconded by Coun Mowatt. All agreed
139.1 Lengthy discussion on possible sites. Agreed that either side of Pavilion hall doors would be preferred option. Second option would be to move one/both to new play if suitable location could be found. However, noted that Pavilion Committee should make final decision.
140.1 Proposed by Coun Grove to plant in centre of cemetery. Seconded by Chairman. All agreed.
141.1 Permission granted for Clerk to attend Cemetery Management training on 16th November at a cost of £95 and to undertake Working With Your Council distance learning course at a cost of £95.
(Emails circulated prior to meeting.)
CCC – Public Bridleway No. 8 Extinguishment Order
SCDC – Open Day Friday 7 Oct 9.30 to 4.30
Histon & Impington Festival 2012 – Jubilee Country Trek 5th June 2012
SCDC Planning Training 12 Oct – 5pm to 7pm
South Cambs Crime & Disorder Reduction Partnership – Parish Consultation. Chairman will complete.
Clerks & Councils Direct Sept 11
Local Coun Review Autumn 11
NHS – Keeping in Touch Summer 11
CPALC – Aspects of Localism
CCC – invite to join Cambridgeshire Localism – Community of Practice
CCC – HCV Strategy
CCC – Adoption of Minerals & Waste Local Plan
SCDC – Polling District & Polling Place Review
D Jenkins – Parish & Community Funding of minor highways projects
CPALC – minor amendment to Standing Orders
Ed Durrant, SCDC – Northstowe Phase 1 Scoping Report
SCDC – New Local Recycling Opportunities
L Harford – SCDC monthly reports for July & Aug
D Jenkins – CCC monthly report for Aug
Connections Bus – termly report & newsletter Sept 11
SCDC – Training event 12th Sept ‘Decision making & modern government’ – Chairman to attend
Cambs ACRE – AGM Thurs 27th Sept 5.30-8pm
CCC – Rights of Way map
SCDC – Parish Council Liaison Meeting 28th Sept 7pm –8.30pm – Chairman to attend
AmeyCespa (formally Donarbon) – annual audit re MUGA lighting grant. Clerk completed.
A14 Histon to Girton Repairs
CCC – final Busway Local Forum meeting notes
CCC – Commemorative Tree Planting - Diamond Jubilee
Moore Stephens – request for further information re annual return 2010/11 – Clerk responded.
WSP – Northstowe Phase 1 – Scope of Transport Assessment
SCDC – Callout arrangements
CWSP – A14 Girton to Spittals repairs commencing 21 Sept
SPEP newsletter
CCC – RECAP Waste Management Design Guide consultation
CCC – Winter Gritting 2011/12. Coun Grove and Mowatt volunteered to undertake training on 29th Sept.
143.1 Decisions
Oakington CofE Primary Ref S/0849/11 new classroom building - approved
144.1 Approval of outstanding accounts as follows:
L.O.C Plant Hire and Haulage – excavator for dig 1245.60
(£622.80 paid 4.8.11)
Camtile – replace Pavilion roof tiles (Paid 4.8.11) 182.40
Total Protection Services – annual Pavilion fire equipment service 57.84
Connections Bus Project – 15 visits 9.5.11- 22.8.11 1425.00
Brookfield Groundcare – grass cutting July and Aug 1200.00
Waste Recycling Group Ltd – third party contribution, play area 5500.00
Gopak – 2x folding tables for Pavilion (Donation from Tennis Club) 138.58
T Leadley – Caretaker salary – July and Aug 11 316.00
L Lawrence – Clerk’s salary 12.7.11 – 12.9.11 – £1103.10
Telephone allowance - £60.00
Travel expenses - £6.01
Refund hard drive - £82.80 1251.91
HMRC – Clerk’s PAYE, employee and employer NI contribs 541.05
Direct Debits
British Gas Business – Pavilion Gas 1.6.11-30.6.11 76.55
British Gas Business – Pavilion Gas 1.7.11-31.7.11 73.20
British Gas Business – Pavilion Electricity 1.6.11-30.6.11 151.46
British Gas Business – Pavilion Electricity 1.7.11-31.7.11 111.77
British Gas Business – Heatsure service agreement July 34.00 12305.36
Proposed by Coun Bailey and seconded by Coun Mowatt that these bills be paid.
Agreed.
The meeting closed at 9.45pm.
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